Data Protection Declaration
1. General indications
The following details provide a simple overview of what happens to your personally referred data when you visit our website. Personally referred data are the data by means of which you can be personally identified. Closer details concerning data protection can be obtained in our Data Protection Declaration in this article.
Data processing on our website
Who is responsible for data processing on this website?
Data Processing on this website is undertaken by the website operators, whose contact details can be found in the ‘Legal Imprint Notice’ of the website.
How do we process your personally referred data?
Your data are obtained, on the one hand by you informing us of these. These for example can be data which you enter onto a contact form. Other data are automatically processed by our IT systems in the background when you visit the website.
These are primarily technical details (e.g. internet browser, operating system or the date and time of day of the website visit). Such data are processed automatically as soon as you enter the website.
For what purpose do we use your personally referred data?
Some of the data are employed to ensure a faultless preparation and operation of the website. Other data can be employed for making analyses of your user behaviour.
What rights so you have over your personally referred data?
Users have the right, free of charge to obtain information concerning the origin, recipient and purpose of their personally referred data. Users are also entitled to require the correction or erasure of the data. For the purpose, you can contact this company at any time for responding to queries on data protection, at the address shown in the ‘Legal Imprint Notice’ of the website. Furthermore, you have a statutory right of complaint with the competent supervisory authority.
Analysis tools and other tools of third-party providers
When visiting our website, your ‘surfing’ behaviour can be statistically analysed. This is primarily ascertained by means of ‘cookies’ and with so-called analysis programs. The analysis of your surfing behaviour is mostly conducted anonymously and the surfing behaviour cannot be traced back to yourself personally. You are entitled to disagree to the analysis, or can prevent it by not using certain tools. Detailed information concerning this can be found in the following data protection declaration.
You are therefore definitely entitled to disagree with the carrying out of any analysis of your personally referred data, and we shall inform you later on in the course of this data protection declaration of how you can do this.
2. General indications and information on obligations
The operators of this website take the protection of your personally referred data very seriously. We treat all this data confidentially and comply with all statutory data protection requirements as well as with the indications in this present data protection declaration.
When you visit our website, a variety of personally referred data will be processed. Such data are those by which you can be personally identified. This data protection declaration thus explains what personally referred data we process and for what purpose we use these. It also explains how and for what purpose, this occurs.
We should also give notice, that data transmission via the internet (e.g. communications by email message), can have security loopholes. Complete and fully protected data protection for personally referred data from capture by third parties is therefore not always possible.
Details of the responsible operators
The operators responsible for the processing of the personally referred data for this website are:
INGUN Pruefmittelbau GmbH (Inc.),
D-78467 Konstanz, Germany
Tel.: +49 7531 8105-0
Fax.: +49 7531 8105-65
Email address: firstname.lastname@example.org
The operators responsible are the natural or legal persons, who make decisions on the purpose and means of the processing of personally referred data, either alone or together with others (e.g. names, email addresses, postal addresses or similar).
Revocation of permission for the processing of personally referred data
Many aspects of data processing activities are however only possible with your express permission. You can also revoke your permission at any time. An informal email message to us will be sufficient for the purpose. The legality of the data processing of your personally referred data, up to the point in time of your revocation will however remain unaffected.
Right to object to direct marketing and to the collection of data in particular cases (Art. 21 GDPR)
If data processing is carried out on the basis of Art. 6 Par. 1 (e) or (f) of the GDPR, you shall be entitled to object to the processing of your personal data at any time for reasons pertaining to your particular situation; this also applies to any profiling carried out on the basis of these provisions. You can find the respective legal grounds for each case of data processing in this Privacy Statement. If you object to such processing, we shall no longer process your personal data unless we can demonstrate compelling legitimate grounds that outweigh your interests, rights and freedoms, or if the processing is necessary for the establishment, exercise or defence of legal claims (Right to Object pursuant to Art. 21 Par. 1 GDPR). If your personal data is processed for direct marketing purposes, you shall be entitled to object to the processing of your personal data for such marketing at any time; this also apples to profiling to the extent that it is related to such direct marketing. If you object, your personal data shall no longer be used for direct marketing purposes (Right to Object pursuant to Art. 21 Par. 2 GDPR).
Right of complaint to the competent supervisory authority
In the event of GDPR infringements, the data subject shall be entitled to lodge a complaint with a supervisory authority, particularly in the Member State of his/her habitual residence, his/her place of work, or the place of the alleged infringement. This right to lodge a complaint shall be held without prejudice to any other administrative or judicial remedy.
Entitlement to the relinquishment, transferability or relay of personally referred data
All persons using the website are entitled to have their personally referred data relinquished, transferred or relayed to themselves or to a third party, in any usual machine-recognisable format. When users require that their personally referred data should transferred to other responsible operators, this can only be undertaken when it is technically possible.
‘SSL’- or ‘TLS’ -encoding
This website employs ‘SSL’ or ‘TLS’ –encoding methods for security reasons and for the protection of confidential content, such as for example orders or enquiries, which the website users transmit to us as operators. Encoding methods can be recognised from the IP address of the website where the prefix changes from: ‘http://’ to ‘https://’ at the beginning of the title and when the symbol of a ‘padlock’ will be shown in the title bar.
When the SSL- or TLS –encoder is activated, the personally referred data which you transmit to us cannot be read by third parties.
Entitlements to information, blocking and erasure
Under the current prevailing statutory requirements, users of the website have a statutory right at all times to ‘free-of-charge’ information on their saved and stored personally referred data, their origin and the recipient as well as the purpose of the processing, and of course also an entitlement to correction, blocking or erasure of the data. Users can also contact us at the contact details shown in the ‘Legal Imprint Notice’, at all times to respond to queries on personally referred data.
Discontinuation of advertising email messages
The use of the personally referred data of the operators of this website as shown in the ‘Legal Imprint Notice’ for contact purposes, in the sending of electronic unsolicited advertising and information material, is hereby discontinued. The operators of this website hereby expressly reserve legal action against parties transmitting unsolicited advertising, for example by unsolicited email messages.
3. The authorised data protection officer
A statutorily required authorised data protection officer
We have appointed an authorised corporate data protection officer for our company:
INGUN Pruefmittelbau GmbH (Inc.),
Mr. Kai Hartwig, Authorised Data Protection Officer,
D-78467 Konstanz, Germany,
Email address: email@example.com
4. Data processing on our website
Request by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent.
The processing of these data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases, the processing is based on your consent (Article 6 (1) a GDPR) and/or on our legitimate interests (Article 6 (1) (f) GDPR), since we have a legitimate interest in the effective processing of requests addressed to us.
The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.
This website partially employs so-called ‘Cookies’. Cookies cause no damage to your computer or messaging devices, and contain no viruses. These are employed to make our offering more user-friendly, effective and secure. These cookies are small text files, which are downloaded to your computer and messaging devices, and are saved by your internet browser program.
Most of the cookie files generated by us are so-called ‘session cookies’, which are automatically erased at the end of your session on our website. There are also other cookie text files, which become saved on your computer and messaging devices, until you erase these yourself. This type of cookie enable us to recognise the visitor the next time he-, she-, it visits our website.
Those cookies, which are saved for the purpose of conducting electronic communications’ procedures or for the provision of features required by our users (e.g. the shopping basket function), are stored strictly on the basis of Art. 6, Para. 1, lit. e of the European Union ‘DSGVO - Datenschutzgrundverordnung’ (GDPR - General Data Protection Regulation). The operators of this website have a justified interest in the saving and storing of cookies on user devices for the technically error-free and optimised provision of their services. When other types of cookie are saved and stored for purposes of analysing the ‘surfing’ behaviour of their users, these will be especially explained in this present data protection declaration.
Server log files
The operators of this website automatically process, save and store the information, which the browser software program of the website visitors transmit to us, in so-called server log files. Such transmitted information includes:
- browser type and browser version of the user
- the operating system of the user
- the referrer URL of the user
- the host name of the accessing computer of the user
- the time and date of the access of the user to our servers
- the IP address of the user
No interface of this data with other data sources will be enabled.
This data is collected on the basis of Art. 6 Par. 1 (f) of the GDPR. The website operator has a legitimate interest in the technically sound presentation and optimisation of its website, and server log files must be recorded for this purpose.
When users of the website put queries to us via the contact form, their details from the contact form and the purpose of their contact will be saved and stored by us, for the processing of the query and in case of any associated supplementary queries. The data of these details are not relayed to third parties without your permission.
The processing of the details given in the contact form is only conducted on the basis of your permission (pursuant to Art. 6, Para. 1, lit. a of the forementioned ‘DSGVO’-GDPR - General Data Protection Regulation). Users can however revoke this permission at any time. The revocation can be made by email message to us without any other formality. The legality of the data processing of your personally referred data, up to the point in time of your revocation will however remain unaffected.
The data of the details of users seeking to contact us via the contact form, remain in our possession, until the time when you revoke your permission for saving and storage on our system, or when the purpose of the storage expires. (e.g. after the completed processing of a query). All mandatory statutory requirements, such as archiving time periods of retention in particular, remain however unaffected.
5. Analysis tools and advertising
This website employs functions such as web analytic services provided by Google Analytics: Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, U.S.A..
Google Analytics employs so-called ‘cookies’. These are small text files, which are downloaded, saved and stored by us on your computer or messaging device and analyse the use of the website by you. The information on the use by you of our website is collected by the cookie and, as a rule transmitted to a server in the United States and stored there.
The storage of the information by the cookies of Google Analytics is in conformity with the statutory requirements of Art. 6, Para. 1, lit. f of the forementioned ‘DSGVO’-GDPR - General Data Protection Regulation. The website operators have a justified interest in making analyses of the behaviour of their website users, in order to be able to optimise their advertised offerings and their advertising activities in general.
We have activated the function ‘IP Anonymisation’ on our website. This means, that your ‘IP Address’ will be abbreviated by Google before transmission to the United States. This is an arrangement with the European Union for users resident in the E.U. member states, and also for those resident in the member states of the EEA-European Economic Area. In exceptional cases, an IP address will be transmitted to the United States and abbreviated there. By retainer from the operators of this website, the Google Organisation will use this information to evaluate your use of our website, and submit reports to us on the user activities on the website, together with other reporting services on website use and internet use for- and on behalf of –the website operators. The IP addresses transmitted to Google by your browser program will be kept separate and not mixed with any other information within the Google Organisation.
Users can also prevent the downloading, saving and storage of cookies by making an appropriate setting in their browser software program. But, we would also draw attention to the fact, that thereafter not all functions on our website can be entirely enjoyed. There is also another possibility of also preventing any data details being transmitted to Google (including your IP address) concerning your use of our website, as well as any processing of such data by Google, by means of clicking on the following link and downloading the relative browser plugin at: https://tools.google.com/dlpage/gaoptout?hl=de.
Discontinuation of personally referred data registration
Furthermore, you can also prevent the registration of your personally referred data by Google Analytics, by means of clicking on the following link. An ‘opt out cookie’ will then be set, which will prevent the registering of your personally referred data for future visits to our website: deactivate Google Analytics.
You can obtain more information on the use of personally referred user data by Google Analytics, in the data protection declaration of Google: https://support.google.com/analytics/answer/6004245?hl=de.
Order data processing
Our company has concluded a retainer agreement with Google for data processing services, and thus entirely implemented the strict requirements of the German Federal data protection authorities for the employment of Google Analytics.
Demographic characteristics with Google Analytics
Our website employs the function: ‘demographic characteristics’ offered by Google Analytics. This enables reports to be produced on the age group, sex and interests of the website visitors. Such data originate from the interest-based advertising of Google as well as from the visitor details of third party providers. None of such data can be allocated to any specific person. Our visitors however can at any time deactivate the function via the display preferences in their Google account, or generally prohibit the registration of their data by Google Analytics, as described in the section: ‘Abrogation of personally referred data registration’ above.
Google AdWords and Google Conversion Tracking
This website also employs the features: ‘Google AdWords’. AdWords is an online advertising program of Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States (hereinafter referred to as ‘Google’).
Within the scope of Google ‘AdWords’, we employ the so-called ‘conversion tracking’ feature. Once you click on an advert. placed by Google, a cookie will be set for the ‘conversion tracking’ feature. Cookies as previously described, are small text files, which are downloaded to the internet browser program of the computer or messaging device of the user. Such cookies lose their validity after 30 days, but do not serve for identification of the visitor. Once a use visits certain pages of our website, and the cookie has not yet expired, then Google and ourselves can recognise that the visitor has clicked on the advert and has been relayed to that particular website page.
Each Google ‘AdWords’ customer receives a different cookie. The cookies cannot be traced via the websites of ‘AdWords’ customers. The information collected with the assistance of the conversion cookie serves amalgamating conversion statistics for those ‘AdWords’ customers, who have decided to employ the conversion tracking feature. The customers are informed of the total number of users, who have clicked on their advert., and who have been relayed to a website page equipped with a conversion tracking ‘tag’. Such customers however obtain no information on the personal identity of the user. When our website visitors do not wish to participate in such conversion tracking activities, they can discontinue the function by easily deactivating the Google conversion tracking cookie in their internet browser program on the computer. Then they will no longer be adopted into the conversion tracking statistics.
The saving and storage of ‘conversion cookies’ is effected on the basis of Art. 6, Para. 1, lit. f of the forementioned ‘DSGVO’-GDPR - General Data Protection Regulation. The website operators however have a justified interest in an analysis of their visitor behaviour, in order to be able to optimise their website appearance as also their advertising activities.
You can obtain more information on the Google ‘AdWords’ and Google ‘Conversion Tracking’ features in the data protection regulations of Google: https://www.google.de/policies/privacy/.
Customers and visitors can adjust settings in their internet browser program on their computers and messaging devices, to the effect that they are to receive information concerning the setting of cookies and only permit cookies in individual cases. They can also determine the acceptance of cookies for certain eventualities, or they can generally exclude their downloading, as well as determine the erasure of cookies once the internet session is shut down. When cookies are thus deactivated, the functionalities of this website will be restricted.
We also employ the feature ‘Google reCAPTCHA’ (hereinafter referred to as ‘reCAPTCHA’) on our websites. The provider is: Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, U.S.A. (hereinafter referred to as ‘Google’).
The ‘CAPTCHA’ feature verifies whether data entries on our websites (e.g. into a contact form), were made by a physical person or by an automated program. For this purpose, the reCAPTCHA feature analyses the behaviour of a website visitor on the basis of a variety of characteristics. The analyses commence automatically once a website visitor enters the website. For analysis purposes, the reCAPTCHA feature evaluates a variety of information (e.g. the IP address, the turnaround time of the website visitor spent on the website, or the number of ‘mouse’ manoeuvres undertaken by the visitor). The data thus registered are relayed to Google.
Such reCAPTCHA analyses run entirely in the background and are unnoticed by the website visitor, that an analysis is in the course of operation.
Such forms of data processing are undertaken on the basis of Art. 6, Para. 1, lit. f of the forementioned ‘DSGVO’-GDPR - General Data Protection Regulation. The website operators have a justified interest in being able to protect their advertising offerings from misuse by automatic spying systems and from the introduction of ‘SPAM’ interventions.
More information on the Google ‘reCAPTCHA’ feature as well as on the data protection declaration of the Google Concern, is obtainable via the following links: https://www.google.com/intl/de/policies/privacy/ and https://www.google.com/recaptcha/intro/android.html.
If our customers and visitors wish to receive the Newsletter offered, we shall need an email address from you as well as other information which enables us to verify that you are the owner of that email address, and are in agreement to receive the Newsletter from us. Additional data will not be processed, or else only on a voluntary basis. Such data are only used by us to send the required information and are not relayed to any third parties.
The processing of the data indicated by you in the Newsletter application form is only undertaken with your approval (see Art. 6, Para. 1, lit. a of the forementioned ‘DSGVO’- GDPR - General Data Protection Regulation). However, visitors and users of the website can revoke their agreement to the saving and storing of their personally referred data on our system, as well as any use for the sending of the Newsletter at any time, by means of the ‘unsubscribe’ link on the Newsletter. The legal and statutory requirements associated with the former data processing procedures for the registration of the Newsletter remain of course unaffected by any subsequent revocation.
All personally referred data saved and stored by us on our system for the purpose of sending the Newsletter are kept by us up until the point in time when the subscription is unsubscribed, and then erased after the unsubscribing request. Oher data saved and stored for other purposes such as email addresses in the membership section of the website will be retained by us and remain unaffected.
7. Plugins and tools
Our website pages employ the ‘map service’ of Google Maps via an ‘API - Application Programming Interface’. The provider is: Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, U.S.A..
In order to be able to use the ‘Google Maps’ function, it is necessary to save and store your IP address. This information is as a rule transmitted to a Google server in the United States and stored there. The operators of these website pages have no control and influence over such a data transmission.
The use of the ‘Google Maps’ feature is undertaken in the interests of an appropriate display of our online offerings, and for an easy tracing of the locations given on the website. This feature represents a justified interest of the website operators and conforms with the statutory requirements of: Art. 6, Para. 1, lit. f of the forementioned ‘DSGVO’-GDPR - General Data Protection Regulation.
More information is available on the use of personally referred data in the data protection declaration of Google at: https://www.google.com/intl/de/policies/privacy/.
8. e-Post service
The use of the Deutsche Post E-Post Solutions GmbH service only comes into effect when INGUN Prüfmittelbau GmbH is commissioned to send a paper-based invoice. When using the digital invoice dispatch (PDF format), this will be arranged directly by INGUN Prüfmittelbau GmbH without the commissioning of a third party provider.
The purpose of data processing
- We process your data for the purpose of order processing and paper-based invoicing via Deutsche Post E-Post Solutions GmbH.
- We need your data essentially for processing on the basis of article 6, section 1 (b) of GDPR
Recipients of personal data outside the company
- We transmit the data to the following entity for the purpose of the agreed service provision:
Deutsche Post E-POST Solutions GmbH, Moltkestr. 14, 53173 Bonn, Germany.
The following categories of data are transmitted:
Billing data (such as bank details)
Address data, company data, communication data (such as telephone number), contact person
INGUN Prüfmittel GmbH has concluded an order processing contract according to article 28 of GDPR with Deutsche Post E-Post Solutions GmbH.
- In the context of data for contracts, these data are kept until the statute of limitations of all foreseeable claims (After termination of the contract: standard statute of limitations 3 years according to §195 BGB).
- Data required for accounting purposes are kept for 10 years on the basis of Art. 6 Para. 1 lit. c. in conjunction with. § 257 HGB (German Commercial Code) as well as § 147 AO (German Tax Code)
- We retain data for invoices for 6 years pursuant to Art. 6 Para. 1 lit. c. in conjunction with § 257 HGB as well as § 147 AO. § 257 HGB as well as § 147 AO